How to choose the right ATS software?

Careful recruitment! This is the miracle recipe for boost your company's performance.

However, finding the right talent to match your expectations, people who are in phase with your mindset, those with the right qualifications for a position can sometimes be an obstacle course.

All too often, we unknowingly miss out on rare pearlbecause your recruitment or because the CVS have been lost.

That's why ATS software software is revolutionary. This software will quite simply change the life of your HR department, enabling you tooptimize your recruitment.

There are more and more of them on the market, so it is essential to choose wisely so you don't end up with a tool that's completely unsuited to your needs.

Here are a few tips to help you find the one that's right for you.

What is an ATS?

An ATS (Applicant Tracking System) is a recruitment management software package offered to companies. 

Thanks to this new tool, recruitment agencies and human resources teams will be able to save precious time, thanks to a range of functions that we'll be developing later. 

First, we explain why you need a TTY at all costs.

An overview of applications

Most ATSs allow you to centralize the various recruitment processes and tools. 

Forget about Excel files with three different versions, a Word document for the interview report that wasn't filed in the right folder, a meeting to which the candidate wasn't invited... Via a single platform, you'll be able to consult all the information on all the candidates.

The people concerned will therefore have access to the same space and will be able to collaborate directly with each other. This is particularly useful when there is a large number of applications and several positions to fill at the same time. 

This new organization limits the loss of information and misunderstandings within the teams. 

Considerable time savings

This is undeniably one of the main reasons why recruiters turn to this type of tool. The recruitment process is punctuated by numerous time-consuming and repetitive tasks that waste precious HR time: 

• post the same ad for the 10th^time on different recruitment sites; 
• reschedule an appointment that hasn't been set up properly; 
• etc. 

By automating certain processes, those responsible for recruitment can free up their time to concentrate more on their core business. 

As well as improving your staff's day-to-day work, you'll free them up to concentrate on higher value-added tasks. This has a direct impact on the quality of recruitment. 

Optimizing the recruitment process

ATS software is a great way to improve the recruitment process. It allows you torefine your search and avoid ending up with candidates who don't match your profile. 

Optimizing the selection process upstream avoids the need for multiple interviews, thus maximizing your chances of finding the perfect candidate.

The tool enables real-time monitoring of process progress. In this way, recruiters have access to the information contained in the files. This avoids receiving new applications for the same position when it is about to be filled. 

What criteria should you take into account when selecting TTY software?

There are many different types of ATS software, each with its own specific features. Some features are common to all, while others are platform-specific. 

Take the time to define your expectations by ranking your criteria in order of importance. This will help you when it comes to choosing your software. Here are a few tips to help you see things more clearly. 

Automatic offer dissemination

First of all, you can easily create a job offer using the platform. Then, the software can enable you to monitor your recruitment processes on several sites at the same time (LinkedIn, Indeed, Pôle emploi, etc.).  

Centralized information

The platform allows you to centralize information from different candidates. It collects CVs received via various channels. Some ATSs allow you to retrieve candidate data via LinkedIn, and automatically fill in the forms available on the software. 

Artificial intelligence platforms will be able to transform any CV into a candidate file. There's no longer any need to handwrite contact details (at the risk of making mistakes), experience and skills. It's all automated! 

Profile selection

The software will pre-select profiles for a position according to the criteria you define. The matching of candidates with a job offer, optimized by the use of artificial intelligence, will save you precious time. 

ATS, like Marvin, also enables you to build up a pool of candidates you can call on at any time. The information is regularly updated at , and the use of numerous filters (level of experience, profession, telephone number, grade) will enable you to quickly find potential candidates for a job vacancy that has just come up.

For companies specializing in recruitment (headhunters, for example), some ATS offer integrated CRM (Customer Relationship Management). You'll be able to concentrate company and candidate information in a single space. This will make your life easier when it comes to finding the right fits! 

Application follow-up

Thanks to a customizable platformyou'll be able to track the progress of your applications (candidates selected, those in process, offers made). 

It will also be easier for you to organize your appointments. You can synchronize your google meet appointments in calendar directly from your ATS.

In some cases, KPIs (number of vacancies posted online, number of CVs received, number of candidates selected) are made available to you. They will help you to better define your objectives, target your weaknesses and better adapt your recruitment strategy.

Everyone involved in the recruitment process will have access to this platform, and will be able to enter their own information via their profile. You'll be able to track the activity of your recruiters individually, and refine your strategy accordingly.

We've listed a number of features here, not all of which are available in all ATS software, so target those that are most important to you. We recommend taking a look atATS Marvin , which ticks all the boxes! 

What questions should I ask during a demonstration? 

The best way to find out if software is right for you is to ask the supplier for a demonstration. 

But be careful, it's important to prepare in advance! Here are a few ideas to help you avoid unpleasant surprises once the contract has been signed. 

How can I import my existing databases? 

Being able to convert your old databases into your ATS software is essential to ensure you don't lose the valuable information you've accumulated over the years. 

Take the time to understand whether this is possible, what types of documents can be used, and whether the software is compatible with your own database. 

How do you go about onboarding teams? 

Getting stuck with software you don't know how to use can be a real nightmare. So don't forget to ask about any training courses offered by the software producer, so that you can master all the product's features and get up and running as quickly as possible. 

For some ATSs, you will be able to access support teams at any time after the first use of the software. 

How can this tool be adapted to my company's specific needs?

Try to understand how the tool can be adapted to your own needs. Some software packages may offer you the option of customizing certain aspects of the product, or modifying functions to better suit your needs. 

You can ask them if they work with companies in the same sector, and they might even have some advice on best practices! 

How can I cancel the contract?

Keep this in mind so you don't get stuck with software. It's important to know:

• duration of commitment ;
• costs related to early termination of contract ;
• whether or not a free trial is available.

It's essential to be able to answer all these questions before making your choice. 

If you have any doubts, ask for clarification - there's no need to rush. If you have any questions about ATS software, don't hesitate to contact our Marvin team! 

Conclusion

You get the idea, ATS software software will change your life and you a considerable amount of time.

So go ahead, take the plunge! However, to optimize your results, take the time to select the right one for YOUR business.

What features are most useful for you? How can you adapt the platform your needs? Who in your company will be using it? These are the questions you need to ask yourself in order to correctly choose your ATS software.