How do you track recruitment onboarding?

Onboarding is a crucial (and final) stage in the recruitment process, essential for ensuring the integration and retention of new talent. This article highlights best practices for successful onboarding, in line with the company's overall recruitment strategy.

Too often we talk about the candidate > company integration, but too often we neglect the new "company > candidate" relationship. As a recruiter (all the more so if you're external), it's important to give as much importance to one as to the other. So put as much effort into getting your candidate satisfied as you do your customer. They both have as much reason as the other to end the trial period.

Onboarding: More than just integration

‍Onboardingis an essential strategic process for immersing new employees in the company's work environment and culture. This process strengthens the employer brand and contributes to employee loyalty, by helping them adapt quickly to their new environment. As the saying goes: "You only get one chance to make a good first impression". Effective onboarding begins with the first interaction with the candidate and continues long after the contract has been signed, encompassing aspects such as training, cultural acclimatization and professional development.

Recruitment Strategy and Onboarding

‍Aneffective recruitment strategy integrates onboarding right from the design of the job offer. The use of an Applicant Tracking System (ATS) is crucial for tracking candidates throughout the recruitment process and preparing them for onboarding. An effective ATS not only enables us to manage applications, but also to plan the onboarding stages, ensuring a smooth transition from recruitment to integration.

The role of HR in Onboarding

‍HRteams play a central role in developing and implementing onboarding. They must ensure that new employees understand their contract, the expectations of their position and integrate harmoniously into the team. HR must also coordinate with managers to develop personalized induction plans, organize initial training sessions and regular follow-up meetings.

The Importance of Onboarding Software

‍Onboardingsoftware is an invaluable tool for HR teams, enabling key aspects of the onboarding process to be automated, from contract document management to training scheduling, ensuring a smooth and efficient onboarding experience. They can also offer new employee progress tracking and feedback capabilities, which are crucial for adjusting the onboarding process to individual needs.

Communication: A Key Factor in Onboarding

‍Communicationis essential at every stage of onboarding. It must be clear, regular and two-way, allowing new employees to express themselves and fully integrate into their new working environment. Communication channels can include face-to-face meetings, e-mails, internal communication platforms and focus groups, ensuring that information is conveyed effectively and employee questions are addressed promptly.

Examples and best practices

• Example of onboarding: A technology company developed a three-week onboarding program, including training sessions, meetings with key teams and mentoring by experienced employees. The program helped new recruits to better understand the company's objectives and to integrate more quickly into current teams and projects.
• Best practices :
• Prepare an onboarding plan before the new employee arrives, including clear objectives and a detailed timetable.
• Communicate this program to candidates and give it meaning. In this way, you'll create anticipation and even a sense of urgency for employees to move forward with the program.
• Use onboarding software for efficient, personalized management, ensuring that information is easily accessible.
• Organize regular follow-up meetings to ensure smooth communication and gather feedback to continually improve the onboarding process.
• Be original! Onboarding doesn't have to be a tedious process with outdated tasks and activities. This is one of your new employee's first images from the inside, and you don't want to convey an outdated image?

Onboarding, a strategic investment too often neglected

‍Well-designedonboarding is a fundamental element of a successful recruitment strategy. It's not just about welcoming a new employee, but actively engaging him or her in the company's culture and values, thereby fostering long-term commitment and loyalty. It's also about addressing doubts, questions and fears right away, so as not to allow a climate to develop that could deteriorate at the slightest tension. In short, laying a solid, engaging foundation will promote integration and prevent potential concerns.