How can you optimize your recruitment with an ATS? 

According to a survey carried out by Pôle Emploi, in 2022, nearly 58% of recruitments were deemed difficult by companies. Indeed, recruitment recruitment difficulties represent a growing challenge on the job market.

To help you optimize your recruitmentto select the best profiles for your needs, and to optimize the precious time you spend on it, Marvin supports you with a high-performance ATS.

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What is an ATS? 

An ATS (Applicant Tracking System) is a software program for managing and tracking applications as part of the recruitment and hiring process.

An ATS enables you to track and manage the various applications in progress for the positions you're recruiting for. From CV sourcing to candidate hiring, the ATS supports you and facilitates recruitment throughout the entire process.

The use of an ATS allows you to centralize candidate files, e-mails exchanged with them and their progress in your recruitment process on a single platform.

It's a useful tool that can be used to organize incoming applications for easier consultation, as well as to plan and organize the recruitment process.

In fact, an ATS also integrates scheduling functions, reminder e-mails and notifications, for all those involved in recruitment: recruiters, candidates, etc.

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How does an ATS work?

Before the interviews

As in a recruitment process without ATS, the first step is to integrate as many candidates as possible into your database. Thanks to our integrated database system, all applications are centralized in your ATS. 

To save time, you can even pull interesting profiles from LinkedIn into your ATS database. You can also use the CV parsing function to create a candidate file in 2 clicks from his or her CV. Simple, fast and effective!

This saves you time in pre-selecting candidates:

• Thanks to candidate files automatically generated from CVs, you can also sort and filter applications according to your own criteria: years of experience, diplomas obtained, skills, etc.
• You can also use the Opportunity Matching option, so that your ATS automatically pre-selects the profiles best suited to your needs.
• If you wish, ATS can be used to submit questionnaires to applicants, and automatically screen out certain applications based on the answers provided.

In this pre-selection phase, the ATS is a central tool for sorting the applications received according to your company's specific criteria.

All this information is, of course, easily accessible to your entire team. You have full visibility of all candidates and qualification history at all times. 

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During the interview and recruitment process

Once candidates have been pre-assessed and selected for interviews, the actual recruitment process begins.

The ATS can then be used to track the history of exchanges with candidates, as well as scheduling interviews and sending reminder e-mails to all those involved in the recruitment process.

But that's not all! The Recruitment ATS also enables you to monitor the activity of your entire team in real time. From the shared database, you can manage all recruitment processes at a glance. To do this, simply customize your tracking table and make your candidates evolve with a click on internal tracking tables. 

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Once the candidate has been selected

After sorting through the applications and conducting interviews, you've finally found the profile that's right for you? Congratulations! The ATS can still be very useful to you right up to the final stage of hiring.

The ATS is used to send the offer to the candidate, and if he accepts it, he can consult the initial documents required for his integration into the company via the ATS.

For example, you can make company policies, an integration kit or any other useful documentation available via the ATS!

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Why does an ATS enable you to go faster? 

Automate simple tasks 

Thanks to ATS, you no longer waste time on simple but sometimes tedious tasks, such as centralizing the various applications, entering the data from the resumes received into a database, pre-selecting the profiles corresponding to your job offer, etc.

ATS also allows you to spend less time on logistics, i.e. scheduling interviews between the various recruiters and candidates, sending out reminders and so on.

Finally, by centralizing all information relating to the recruitment process on the same platform, where it can be easily consulted, you no longer waste time tracking down an exchanged e-mail, a comment following an interview, or a CV.

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Sort CVs

The real time-saver with ATS is at the stage of pre-selecting candidates on the basis of their CVs. No more manual data entry from a CV into your database tools, Excel, etc.

Not only do you save time in data entry, but also in sorting resumes. On the one hand, ATS allows you to apply filters and sortings chosen by your team on the applications received, to bring out the profiles that match your expectations.

On the other hand, you can also rely on our software to automatically suggest the most suitable profiles, thanks to extensive candidate sourcing and opportunity matching functionality.

In fact, thanks to artificial intelligence and keyword research, ATS offers you a selection of candidates with profiles best suited to your needs.

So, not only does ATS enable you to save time on tasks that are sometimes simple and repetitive, it also enables you to concentrate your time, energy and skills onhigher value-added tasks, where the human factor plays a key role!

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Why does an ATS make you more efficient? 

With ATS software, you can be more efficient at every stage of the recruitment process, and in many ways:

A better candidate experience

Firstly, ATS software improves the candidate experience. As the process is simplified and optimized, response times are often shortened, which is more pleasant for both the recruiter and the candidate!

But the ATS also offers applicants a simplified, clear and transparent application platform, enabling them to track the progress of their application, and to be better informed about the stages in the recruitment process.

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An all-in-one tool 

With an ATS, you also gain in efficiency with a multifunction tool that manages :

• Applications received by offer and sorting of CVs
• Sourcing CVs via LinkedIn
• The pool of applications, whether received via LinkedIn, recruitment platforms or your company website, and all the important information relating to them.
• The various stages of the recruitment process: scheduling interviews, reminders, post-interview feedback, follow-ups, etc.
• Submitting offers and company documentation to successful candidates.

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Collaboration made easy

ATS facilitates cooperation between the various people involved in recruitment (human resources managers, future managers, etc.).

Thanks to the ATS, all parties involved in the recruitment process can consult relevant information on applications, their progress, comments left by both parties following interviews, etc.

It also enables synchronized collaboration and real-time monitoring of the recruitment process.

In short, the ATS optimizes and facilitates teamwork in the recruitment process.

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Efficiently measure ATS performance

ATS also offers database tools. You'll be able to track the evolution of key indicators in your recruitment process, and attest to the performance of your ATS.

For example, you can track the following indicators:

• the number of recruitments per month ;
• the percentage of qualified candidates for your offers;
• Reduce your recruitment lead times;
• the percentage of recruits confirmed after the trial period.

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What other advantages does an ATS offer? 

Improve your employer brand

ATS can help you improve your employer brand: thanks to the data collected by ATS, you can easily assess whether the profiles that respond to your offers are the ones you're looking for, and thus possibly adapt your positioning and employer brand.

In this way, you can easily measure the effects of strategic changes in job descriptions or distribution channels.

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Save money

As mentioned above, ATS allows you to save a lot of time in your recruitment process, and to optimize it so that you can focus your time and energy on the tasks where you add the most value.

You'll save money by freeing up your working time for simple, time-consuming and repetitive tasks such as entering candidate information, scheduling interviews, follow-up e-mails, initial CV screening, etc.

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Conclusion: Marvin's ATS, why is it the MUST?

Firstly, Marvin lets you combine CRM and ATS in a single tool so you can manage your customer and candidate databases with the same tools. This means you don't have to learn how to use multiple tools.

ATS Marvin Recruiter is particularly effective in the sourcing. In fact, thanks to LinkedIn integration and AI, the time allocated to the sourcing phase is reduced.

ATS Marvin is a powerful powerful tool for managing your recruitment and track key performance indicators. You can monitor the performance of your teams to ensure that recruitment is running smoothly.

What's more, ATS Marvin is not just software, but also a service. Our team is at your disposal to answer your questions and, above all, to customize our product to suit your needs.

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If you want to optimize your recruitment process: save time and hire more qualified profiles tailored to your needs, adopt Marvin! Get a free quote here.