What is ATS recruitment software?
You want to optimize your recruitment process? Are your HR teams overwhelmed by the task of managing applications?
Like you, many companies feel they spend too much time hiring new staff. Keeping track of every step - and of several candidates - can be overwhelming, especially when you're recruiting on a large scale.
Few people know it, but to carry out a single recruitment, large companies need an average of 94 candidates, or even twice that number for certain positions. So if your company has 10 vacancies to fill, that's about 940 applications necessary to find the rare pearl! How can you keep up?
A simple and effective solution exists to make life easier for all recruiters: the Applicant Tracking System (ATS).
What is ATS software? How does it work? We'll tell you everything you need to know about these applicant tracking systemsincluding why you won't be able to do without them.
Using ATS software? For what and for whom?
AnApplicant Tracking System (ATS), is software that automates the hiring process.
ATS software offers a host of tools to help HR teams save valuable time and increase productivity, while improving the candidate experience.
With a wide range of functionalities to improve the efficiency of recruitment teams while attracting the best talent, ATS software can :
- Pull up a LinkedIn page to automatically copy the candidate's data into the ATS database;
- Enable you to track the history of each candidate throughout the firm, even accessing candidates' previous exchanges with other recruiters;
- Keep track of all recruitment processes so you don't miss a step
- Integrate ATS with all the other tools you use on a daily basis, such as Google Calendar for reminders or Slack for team exchanges.
In short, ATS software is a system that takes care of your candidates from A to Z, from the moment the advert is placed online to the moment they are hired.
As you can see, this tool has become indispensable for anyone wishing to optimize their recruitment process. Whether you're a small SME or a large multinational, this tool can be adapted to your needs and your scale.
If you need to recruit two people a year in very specific sectors, or if you're looking for 500 generalist profiles, there's no doubt that using ATS software will provide you with a suitable solution.
So we have the answer to our two original questions:
- Why ATS software? To optimize your recruitment process.
- Who is ATS software for? For all recruiters, whatever the sector or size of your company.
How does ATS software work?
By now, you're probably wondering how these applicant tracking systems work.
The system has four main stages.
Sourcing via LinkedIn
Unlike many other software programs, ATS, Marvin Recruiter has extensions that automatically analyze a candidate's profile directly on LinkedIn and add them to your recruitment database without going through the "elimination questions" box.
It's a very practical tool for headhunters!
- Pull profiles directly from LinkedIn after approaching candidates.
- Download complete files on each candidate in the ATS, which you can personalize with your notes.
- Contact the candidate at any time and keep a record of all exchanges.
- Find your qualifications at any time in ATS Marvin (even years later).
Download CV data
With ATS Marvin, you can call on artificial intelligence to create files for each customer in just a few clicks. And that's easy too! Marvin takes care of everything.
Simply import the CV (in any format - image, PDF, Word, etc.) to immediately obtain a complete file on the candidate in the software.
It's the key to saving time and minimizing the risk of errors.
Candidate filtering and ranking
ATS software enables you to find candidates very quickly in the database, thanks to advanced filters such as telephone number, email, CV, past exchange (even if more than six months old), qualification note, etc.
Complete tracking of candidates at every stage
As the interviews progress, the recruitment team leaves notes and assessments for each candidate in the ATS, which the team can refer to for its final selection. Now you're ready to make an offer - and you've found your perfect match!
Good to know: some ATS software packages also include a welcome e-mail from the team, containing all the documentation required for hiring (contract, identity papers, insurance, etc.).
As you can see, the recruitment process is made easier from start to finish thanks to ATS software. The tool's ergonomics and ease of use mean that any of your employees can really get to grips with it quickly, so don't wait any longer!
Share your candidate database with your team
By classifying information, you can be sure of having a clear overview of all candidates. You can easily share this information with your entire team, who will then have access to all candidate notes.
Arecruitment ATS is key to making it easier for recruiters to work together! It ensures transparency between the various recruiters, and saves time across the whole firm.
ATSalso lets you keep track of each candidate's history over time. A great way to build candidate loyalty and personalize your message! For example, if you contact a customer whom a colleague has already contacted in the past for another vacancy, you can personalize the exchange from the outset and show your interest.
Opportunity matching, a key feature
Here again, Marvin puts artificial intelligence at your service to save you time! Thanks to our AI, you can automatically match candidates to your job offer. It's so easy!
Justcreate your offer, click on the opportunity marching to automatically see a list of qualified candidates from the ATS. This means you'll be able to contact the profiles most suited to the ad more quickly.
Manage processes in just a few clicks
Marvin is both a recruitment ATS and a CRM. This means you can easily manage your entire recruitment process directly from the application.
All you have to do is customize your tracking table. To make sure you don't forget anything, you can set task reminders in just a few clicks, and move your candidates into efficient, visual and easy-to-use charts.
TheMarvin software even lets you analyze the sales potential of your recruitments.
View recruiters' performance
AnATS is key to tracking dashboards. Want to know your performance every day, in real time? Marvin can do it! Thanks to ATS you can track the number of qualifications, partners signed and offers published in real time!
Onan ATS like Marvin, you can notably track the KPIs of number of candidates called VS number of candidates in process VS number of candidates placed with the customer, at any time, in real time! You can also keep a constant eye on the number of job offers online VS the number of companies called.
Create challenge within teams
Arecruitment ATS also allows you to optimize team performance! So, as well as accessing each recruiter's complete history, you can check colleagues' dashboards and assess your performance against the rest of the firm.
It's even possible to set up leaderboards to motivate all teams.
Efficient integration
ATS software facilitates your project management thanks to several integrations, with google calendar for example or even Slack (very soon on Marvin!).
3 reasons why your company should invest in ATS software
If we had to choose just three advantages of using ATS software (there are many more), they would be: time savings, cost savings, and gains in recruitment quality.
Time-saving
The main advantage of an automated applicant tracking system is, of course, that it saves a great deal of time compared with traditional application and hiring procedures.
On average, 75 to 88% of CVs received are not qualified for the position. Finding qualified candidates in the database saves time, enabling you to source new candidates more efficiently.
Short- and long-term financial gains
Time is money! In fact, simply saving time with ATS software can save you money. Your HR teams will be able to do more with less!
But that's not all! Today, time-consuming recruitment processes are a drain on a company's resources in many different ways.
Are you short of a graphic designer and taking five months to recruit one? In the meantime, you're turning to the services of overpriced freelancers. Can't find the right profile? You pay the platforms to promote your ad and take part in expensive trade shows and events.
In short, for all these obvious reasons, using ATS software is sure to bring financial gains to your business.
The promise of quality recruitment
There are two reasons why recruiting an employee via an automated process using ATS software is bound to be more qualitative than a "traditional" process.
The first is the opportunity for your recruiters to concentrate on substantive work. When they're swamped with petty administrative tasks, they don't have the time to research each candidate and establish personalized relationships with them. And yet, these high value-added activities are essential for optimal recruitment.
Secondly, using an ATS also improves the candidate experience. By enabling you to stay abreast of each applicant's position in the recruitment process, automatic tracking minimizes the "black hole" - when candidates don't hear back from employers.
The evidence is clear: there's nothing worse for a potential future employee than to experience an unclear recruitment process. Lengthy e-mail exchanges to arrange an interview, and a lack of follow-up on progress in the recruitmentpipelineregularly discourage talent, who prefer to look elsewhere.
Satisfied candidates and recruiters freed from unnecessary tasks inevitably lead to an improvement in the final quality of your recruitment.
ATS VS Excel, the end of the game?
Today, almost 70% of companies have abandoned their spreadsheets for an IT tool dedicated purely to recruitment. And rightly so, when you consider the many constraints of the old system, which undermine the quality of a company's recruitment process.
First of all, in the "traditional" method, you need to be able to build a solid spreadsheet, and then use it. Although very useful for certain tasks, Excel is a complex tool, and such a spreadsheet requires the implementation of VBA macros, lines of formulas or codes that few of your collaborators will know how to master.
Secondly, your tracking table will be filled in manually and will not automatically interact with an e-mail inbox, a web platform or your recruiters' agendas.
As a result, HR teams have to carry outa multitude of time-consuming tasks (sending e-mails, managing interviews, exchanging SMS messages, filling in spreadsheets, etc.) which distract them from their role as human resources managers.
By automating these tasks, you save your staff from tearing their hair out with complex Excel spreadsheets and secondary tasks. These old recruitment practices, consisting of spreadsheets and e-mail chains, no longer meet the expectations of today's fast-paced, competitive job market.
Conclusion
Now you know what ATS softwaresoftware, who it's for and how it works.
The many advantages of automating your recruitment process will give you an idea of the obsolescence of current practicesand the need to subscribe to ATS software as soon as possible. Visit the Marvin Recruiter for a quote!
