Recruitment tracking: a complete guide to optimizing your HR process

Hiring tracking is essential for effective management and improvement of your recruitment process. Find out how to improve your pipeline with the right tools and proven methods for attracting top talent.

Understanding recruitment tracking

What is recruitment monitoring?

This is the process that encompasses application management, tracking and coordination of all stages of the recruitment process. This includes sourcing, candidate selection, interview planning, candidate assessment and onboarding. Efficient performance tracking ensures optimal hiring management.

Centralize all information in a candidate database using a tracking tool such as an applicant tracking system (ATS). This facilitates data management and decision-making.

The benefits of effective applicant follow-up

- Improved quality of hire: By using tracking methods, you increase the probability of selecting the best talent.
- Reduced recruiting time: A good follow-up of the different stages of the hiring process reduces delays and speeds up the hiring process.
- Lower recruitment costs: Optimizing the process reduces the cost per hire.
- Improved candidate experience: Smooth communication boosts candidate satisfaction and improves the employer brand.
- Hiring efficiency: By using collaborative tools, you improve cooperation between HR teams.

Key stages in the recruitment process

Sourcing and application management

Sourcing is the first step in the process. It involves publishing job ads, distributing them on job boards and social networks, and tracking incoming applications.

Candidate management involves filtering, sorting and storing CVs in a candidate database. A tracking tool facilitates this task by automating the follow-up of applications and centralizing information.

Candidate evaluation and selection

Candidate assessment includes telephone and video interviews, online tests and skills assessments. Candidate selection is based on key performance indicators (KPIs) such as candidate conversion rate and step-through rate.

A management system enables you to control the process efficiently and optimize it according to the data collected.

Integration and onboarding of new employees

Integrating new employees (onboarding) is a crucial step. A good onboarding process includes integration planning, training and post-hiring satisfaction monitoring.

Use planning tools to schedule training and synchronize agendas. This helps retain talent and reduce the attrition rate.

Tools and methods for optimal follow-up

Using an applicant tracking system (ATS)

An applicant tracking system (ATS) is a recruitment tracking software package that is essential for managing recruitment. It centralizes information, automates tracking and analyzes recruitment data.