How do you recruit the best talent for your company? The complete HR checklist

Effective hiring is essential for any company wishing to attract and retain talent. An optimized recruitment process improves the quality of hires and reduces recruitment costs. This comprehensive guide offers practical advice and proven strategies for optimizing every stage of the hiring process.

What are the three types of recruitment?

This allows you to choose the method best suited to your specific needs. The three main types are :

• Internal recruitment: Promotion or mobility within the company, promoting employee loyalty.
• External recruitment: Searching for talent outside the company to bring in new skills and perspectives.
• Collaborative recruitment: Involvement of several stakeholders in the recruitment process, leading to a more rigorous selection process.

How to hire: 8 steps

Following a structured process is crucial to finding the right person. Here are the eight key steps to successful hiring:

Defining HR needs

Identify precisely the position to be filled and the skills required. This step enables you to draw up a clear and detailed job description, essential for attracting the right candidates. Defining the job profile is crucial to targeting the best profiles and meeting your company's recruitment needs.

Drawing up a budget

Determine the budget allocated to recruiting an employee, including advertising costs, salaries and any training required. A well-defined budget helps you plan each step efficiently. The salary range must be in line with the market to attract the best talent.

How do you hire without a budget?

Use free recruitment channels such as social networks and your company network. Also exploit internal mobility to minimize costs and enhance the value of your current employees. No-budget recruitment can be effective by using recruitment marketing strategies and reinforcing your employer brand.

Writing the job description

Create a precise job description, highlighting the skills and qualities you're looking for. A well-written job description attracts the best candidates and facilitates selection. For inspiration, check out our example of an original job ad or our job ad template. A good job description should include the proposed employment contract (permanent, full-time, part-time), as well as the soft skills required for the position.

Drafting the evaluation grid

Develop clear criteria for evaluating applications in an objective and structured way. A well-designed evaluation grid enables you to compare candidates on a fair basis and make informed decisions. It also facilitates the process of selecting the right candidate.

Disseminate the offer by choosing the right recruitment channels

Advertise on the most effective channels to reach your target. Use online recruitment and professional social networks to maximize your chances of finding your future recruit. An effective career site on your website can also attract the best profiles.

Pre-select candidates

Use innovative recruitment techniques such as the simulation recruitment method to identify the best profiles. This approach enables you to effectively filter applications according to candidates' skills and motivation. Recruiting software such as Marvin Recruiter makes this step easier by automatically pre-selecting candidates.

Conducting interviews, tests and simulations

Organize structured interviews and tests to assess candidates' skills and motivation. Role-playing exercises can be used to check the candidate's suitability for the position and the company's work environment. These recruitment techniques help you identify the soft and hard skills required for the position.

Compare candidates for decision-making purposes

Analyze interview and test results to select the best candidate for the job. Work with an evaluation grid to compare candidates objectively. This step is crucial to recruiting the right candidate and guaranteeing a successful integration of the future employee.

How to recruit: structure your process!

A well-defined recruitment strategy facilitates human resources management and improves the quality of hires. Structure your process to save time and ensure smooth integration of new employees. It also helps you to respond quickly to your needs and attract the best talent.

Define your HR KPIs

Identify key performance indicators to measure the effectiveness of your recruitment process. Key KPIs include application conversion rate, recruitment time, cost per hire, and quality of new recruits. These indicators help you to continually evaluate and improve your strategy.

Draw up a comparative recruitment chart

Compare the different candidates using a table to help you make the right decision. This method allows you to quickly visualize the strengths and weaknesses of each candidate, and choose the most suitable for the position. Discover our profile-based recruitment tool to optimize this step. A well-structured table includes criteria such as soft skills, hard skills and suitability for the work environment.

Draw up a recruitment schedule

Plan each stage to ensure efficient management of time and resources. A well-structured schedule allows you to monitor the progress of the hiring process and avoid delays. Use project management tools or recruitment software such as Marvin Recruiter to plan and track each stage of the process in real time.

Choose a recruitment tool

Use high-performance recruitment software such as Marvin Recruiter to centralize your data and automate repetitive tasks. An efficient tool facilitates application management, improves communication with candidates, and optimizes the entire recruitment process.

Marvin Recruiter offers advanced features such as sourcing, outreach and talent database management. It enables you to hire faster and more efficiently. What's more, the recruitment software allows you to track candidate profile updates and improve your employer brand.

How do you integrate a new recruit once recruitment has been validated?

The integration of a new employee is crucial to their success and retention within the company. Well-structured onboarding helps new employees to adapt quickly and effectively to their new job.

Tips for effective onboarding

Set up a structured onboarding program to facilitate the integration of new employees and optimize their productivity right from the start. Make sure that the new employee has all the information he or she needs and receives personalized support. Good onboarding includes training, team meetings and an introduction to the company's tools and processes. This also helps to reinforce the corporate culture and foster the new employee's commitment.

Administration and HR: the combo to master

Make sure that all administrative formalities are completed, including the signing of the contract, and that HR aspects are well managed for a smooth integration. Efficient management of administrative documents and HR processes facilitates the new employee's arrival and reinforces his or her confidence in the company.

Use Marvin Recruiter to automate administrative tasks and track the progress of each new recruit. It also ensures that all administrative formalities are complied with. But also that the new employee is fully informed of his or her rights and obligations.

Using a tool like Marvin Recruiter can greatly simplify this process by centralizing data and automating repetitive tasks. The successful integration of new recruits ensures their success and loyalty to your company. By optimizing every stage of the recruitment process, you increase your chances of finding the talent who will contribute to your company's development and success.

FAQ

What's the difference between ATS and CRM in recruitment?

An ATS(Applicant Tracking System) is used to manage applications and the recruitment process. A CRM(Customer Relationship Management) helps manage relationships with applicants and customers. Marvin Recruiter combines these two functions for optimized, efficient management. This enables data to be centralized and communication to be improved throughout the process.

How can I optimize my company's recruitment costs?

Use efficient recruitment channels, automate repetitive tasks with recruitment software such as Marvin Recruiter. In addition, make sure you define your needs clearly to avoid hiring mistakes. Internal recruitment can also reduce costs by making the most of talent already present in the company. In addition, investing in recruiter training can improve the efficiency of the recruitment process.

What KPIs should I track to measure the effectiveness of my recruitment?

You need to pay attention to application conversion rates, recruitment time, cost per hire, and the quality of new recruits. These indicators help you to evaluate and improve your recruitment process, ensuring better human resources management. Marvin Recruiter offers advanced reporting tools to monitor and analyze these KPIs in real time.